Fine printing is not something found until the end of a long ERP software selection process; until then, many organizations are tired and anxious to complete the process quickly. ERP vendors know how to take full advantage of their profits and lessen risks in their contracts and fine print. Therefore, it is important to pay close attention to the details during the ERP comparison phase. Let's start with the license. You may find it difficult to get an ERP price per user license from the vendor who would rather offer you a full price without errors. Not only should you know the current ERP user license rate, but also how much it will cost in the future as it is likely to increase and you will need more licenses. The average market ERP systems average about $3,500 per co-existing user, but the price varies depending on the number of users and the software features required. Suppliers could also charge up to 6% of the annual fees, while an increase in the cost of living or a 3% increase would be more tolerable. Ideally, you should make sure that the seller blocks the price for several years. The implementation contract often referred to as a Statement of Work (SOW), can be even more complicated than the user's license agreement. Suppliers want to provide a very high definition, but they need to link it to the RFP requirements. You should know how much time is spend on important activities such as training, testing and project management. So you can evaluate ERP comparison estimates and get an idea of which provider underestimates your budget. It is also useful to get the time estimates according to the module. After receiving these estimates, make sure you publish weekly or biweekly reports that show the budget versus the estimated actual time that must accomplish per activity. That way, you know in advance when there's a problem, and you can do something before its too late.
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